All about you!
This page is all about the personal data that Vision collects and uses relating to you as a parent or carer. If you're looking for privacy information for your child, please read our Privacy Notice(s) for Children aged 12 & under or Teenagers aged 13-17.
We know there's a lot to read, but we want you to know exactly what data we store, why we need it, and what your rights are.
This page talks a lot about your 'profile'. This is a small file on our system where we save all the details that have been given to us by you (or by your child). You can ask us to change or delete your profile any time - see 'Your Rights' below.
Vision is a charity working with children and teenagers in Rossendale. Please see the 'Help' section at the end of the page for more details.
Your contact details
The first time your child attends a Vision event, they'll be invited to fill in a registration card. The card asks for the full name and mobile number of someone we can contact in an emergency. If your details are given as a parent/carer, we'll create a profile for you which will be linked to your child on our system. At this stage, your mobile number will be marked for emergency use only, although we may contact you to check the details are correct.
Parental consent form
For some activities and trips, we'll need a parental consent form. This helps us collect any extra safety information that we need for a particular activity.
We'll take this opportunity to ask for more details from you as a parent or carer. You'll be able to provide your own contact details and opt-in to receive event reminders or other useful updates.
PHOTOS & VIDEOS
Photo & video consent
We often take photos and videos during Vision events as a record of the charity's work. Some of these may be posted on our website or social media, or used in newsletters or other promotional material.
In most cases, we have a record of children and teenagers attending our events, and can seek consent before using images and videos.
At larger, public events where it's not possible to seek consent from everyone, notices are clearly displayed so visitors know how photos and videos may be used, and how to opt-out or remove a photo.
Keeping everyone safe
Our youth centre, Woodlea Mission, has CCTV cameras which record indoors and outdoors 24 hours a day.
CCTV cameras help make our building safer for visitors and volunteers. All activities and events can be monitored live or reviewed later by our Safety Team.
In the unlikely event that you're hurt during a Vision event, we'll create an accident record which will be stored securely in our office.
If you tell us something which we think is a safeguarding concern, we'll need to make some confidential notes about what you said. This is to help us protect children from harm. Notes are kept separate from your profile, but may need to be passed on to the police or organisations who specialise in child safeguarding.
PROTECTING YOUR DATA
We want you to be able to trust us with your personal information, so here's our promise:
1. We'll only ask for information that we really need.
2. We'll do everything we can to keep your data safe.
3. We'll never share your details outside of the charity, except for the two reasons shown below...
Help from other companies
Vision is a small charity, so we use trusted companies like Microsoft or MailChimp to help us store our data safely and securely.
Like all charities, there are times when the law says that we must provide information to the police or similar authorities.
The right to update your info
Using the Privacy Dashboard, you can update any information you've provided about you or your child.
The right to opt-out
Using the Privacy Dashboard, you can opt-out of any event reminders or other updates that you asked us to send to you (or to your child if they are under 13).
The right to be forgotten
Using the Privacy Dashboard, you can ask us to delete any information you have provided about you or your child.
The right to see your data
Using the Privacy Dashboard, you can request a copy of all the information you have provided about you or your child.
HOW LONG IS DATA SAVED?
Data collected with your consent
Information we collect from registration cards or parental consent forms will be stored for up to 12 months after your child last attended an event, unless you ask us to delete it.
Data collected for legitimate interests
By law, we may need to keep hold of accident records, CCTV footage of incidents, and safeguarding notes, so you can't ask us to delete any of this data. CCTV footage is usually stored for up to 6 months. Safeguarding notes, including accident records, may be stored for up to 5 years.
Photos & videos
As a registered charity, it's in the public interest for us to keep a record of Vision's work and legacy. For this reason, official photos and videos taken at Vision events are usually archived on our system. You can ask us to remove a specific photo or video from our website or social media using the Privacy Dashboard.
Thank you for reading!
If you have a question that isn't answered here, please use our Contact Form to get in touch.
This Privacy Notice was introduced on 24 May 2018. If we have your contact details, we'll let you know if we make any significant changes to this notice.
Vision (Rossendale) is charity registered in England & Wales (no. 1138523) and a company limited by guarantee (no. 7315280). Our registered office is Woodlea Mission, Tenterfield Street, Rossendale, BB4 7BA.