This page has been written for 13-17 year olds. It's all about how Vision uses your personal information. We know there's a lot to read, but we want you to understand exactly what information we use, and what your rights are. Your parents or carers will need to read this page too.
Your profile is where we save your personal details. Your profile might include paper files (like registration cards and consent forms) as well as electronic files (on our computer system). You can ask us to update or delete your profile any time.
Vision is a registered charity working with young people in Rossendale. Please see the 'Help' section at the end of the page for more details.
To take part in regular Vision activities, you'll need to register some basic details. We just need your name, age, school/college, and an emergency contact number. To help us keep you safe, we'll also ask you to tell us about any medical conditions, allergies or additional needs.
When you register, you can choose to give your mobile number and sign up for free event updates. You'll also be able to tell us whether you're happy for photos or video clips which show you taking part in our activities to be used by Vision (see 'Photos + Videos' section below).
Parental Consent Form
For some activities and trips, we'll need to check with a parent/carer that it's OK for you to take part. We'll use a Parental Consent Form to collect any extra safety information that we need for each activity. We'll also find out how your parent/carer would like to be contacted, and will make sure we have their consent for important things like transport and first aid.
Surveys and Statistics
When working out statistics or taking surveys, we always remove personal information. This leaves us with general stats about large groups, for example: "this month, Vision has worked with 600 students aged 13-16".
Photos + Videos
Taking photos and videos
We often take photos and videos at Vision events. We use these to show people all the exciting things that Vision does. Sometimes we upload pictures or videos to our website or social media pages, or print pictures for newsletters.
For smaller events, like Connect, we know who everyone is. If you're on a photo or video that we want to share, we can check with you first. We may also ask a parent or carer if this is OK with them too.
For bigger events, there are so many people that it's hard to check with everyone. For these events, we put up notices so your parents or carers know how we will use photos and videos.
Our youth centre, Woodlea Mission, has CCTV cameras which record indoors and outdoors 24 hours a day.
CCTV cameras help make our building safer for visitors and volunteers. All activities and events can be monitored live or reviewed later by our Safety Team.
We do everything we can to keep you safe when you're at Vision events. If you have an accident or feel ill, please tell our team. We'll write down what happened so we can talk to your parent or carer. These notes will be saved securely in case we need them at a later date.
Talking to us
You can talk to our team about anything! Sometimes, we need to write down the things you tell us, especially if someone is in danger. We'll tell you if this happens, and will keep all notes secure. The only people who will see the notes are adults who can help you.
Protecting your data
We want you to be able to trust us with your personal information, so here's our promise:
1. We'll only ask for information that we really need.
2. We'll do everything we can to keep your data safe.
3. We'll never share your details outside of the charity, except for the two reasons shown below...
Trusted service providers
Vision is a small charity, so we use larger, trusted service providers to help us store our data safely and securely.
Like all charities, there are times when the law says that we must provide information to the police or other authorities.
Using the Privacy Dashboard, you can opt-out of any event reminders or other updates that you asked us to send to you.
The right to be forgotten
Using the Privacy Dashboard, you can ask us to delete any information you've given us. The adult who completed your Parental Consent Form can ask us to delete or update any extra information they provided about you.
The right to see your data
You can ask to see a copy of all the data we store on your profile. Please complete our contact form.
How long is data saved?
Data collected with your consent
Most information will be stored for up to 12 months after you last attended an event, unless you ask us to delete it. This includes your basic registration details and Parental Consent Form.
Data collected for legitimate interests
We may need to keep hold of accident records, CCTV footage of incidents, and safeguarding notes, so you can't ask us to delete any of this data. This data may be stored for up to 5 years.
Photos and videos
As a registered charity, it's in the public interest for us to keep a record of Vision's work and legacy. For this reason, official photos and videos taken at Vision events are usually archived on our system. You can ask us to remove a specific photo or video from our website or social media using the Privacy Dashboard.
Thank you for reading!
If you have a question that isn't answered here, please use our Contact Form to get in touch.
This Privacy Notice was introduced on 24 May 2018, and was last reviewed on 18 August 2020. We'll let you know if we make any important changes to this notice.
Vision (Rossendale) is a registered charity in England & Wales, no. 1138523.
We're also a company limited by guarantee, no. 7315280.